Administrative Assistant
- Newton Abbot
- Permanent
Full Job Description
At OFG Education we give you time to enjoy those special moments and hobbies outside of work!
Job Title: Administrative Assistant
Location: Fieldstone School, Devon, TQ13 7EP
Salary: £22,160.62 per annum (not pro rata)
Hours: 37.5 hours per week | Monday to Friday
Contract: Permanent | Term Time Only
Start: January 2027
UK applicants only. This role does not offer sponsorship.
About the Role
At Fieldstone School, every detail matters. We're looking for a proactive, highly organised Administrative Assistant to become the heart of our school's daily operations. This is more than an admin role, it's an opportunity to play a vital part in supporting students, families, colleagues and professionals while helping create an environment where young people can thrive.
If you're a confident administrator who enjoys variety, loves being organised, and takes pride in delivering outstanding support, we'd love to hear from you.
As Administrative Assistant, you'll be the first point of contact for many visitors, families and professionals, ensuring the school operates efficiently and professionally every day. You'll provide confidential administrative support across a variety of areas including reception, attendance, assessment, communications, purchasing, IT coordination and student records.
Working closely with school leaders and colleagues, you'll help ensure systems run smoothly while supporting the delivery of high-quality education and care for our students.
What You’ll Be Doing
- Managing reception and acting as a key contact for families, professionals and visitors.
- Maintaining accurate attendance, assessment and student records using school systems, including iSAMS.
- Monitoring shared inboxes, enquiries, correspondence and administrative processes.
- Supporting meetings, reports, statutory documentation and school communications.
- Assisting with medication records and administration procedures.
- Processing orders, monitoring supplies and supporting purchasing processes.
- Coordinating routine IT support requests and maintaining equipment records.
- Supporting school events, marketing activities and website updates.
What we are looking for
- GCSE Maths & English at level 4 or above required
- Experience in an administrative or office-based role.
- Possesses excellent organisational, communication and IT skills.
- Can manage competing priorities and work independently or as part of a team.
- Handles confidential information professionally and with discretion.
- Has strong attention to detail and a proactive approach to problem-solving.
- Driving licence required
Desirable: Experience within education, knowledge of iSAMS or similar systems, experience working with young people with additional needs, and a full driving licence.
About Our School
Fieldstone School is an independent day school supporting some of the most vulnerable young people in society aged 5–16 students who may struggle to access mainstream education for a variety of reasons. These can include behavioural, emotional, or educational challenges, difficulties associated with the autistic spectrum, sensory processing disorders, attachment difficulties, or experiences of trauma.
We are committed to ensuring that every student reaches their full potential academically and personally. As a day school, we provide an alternative to residential education, helping students develop independence, social skills, and resilience while remaining in their home environment.
Fieldstone School operates in line with Devon County Council’s Section 175 safeguarding requirements, demonstrating our commitment to the safety and welfare of all students.
For more information, please visit www.fieldstoneschool.co.uk.
We are proud to be a part of OFG Education who in 2025 were officially certified as a ‘Great Place to Work’ for the sixth year running.
Why Join Us?
We place students and vulnerable young adults at the heart of everything we do, so every day brings the satisfaction of making a real difference. We are committed to the safeguarding and promoting the welfare of students and young people. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.
- Life Assurance
- Pension scheme with options to increase contributions
- “Your Wellbeing Matters” – mental health support and physical health checks
- Flexible Benefits Platform (Vista), including:
- Health, wellbeing and insurance benefits
- Hundreds of UK and international discounts
- Cycle to Work Scheme & Electric Car Purchase Scheme
- Critical illness cover
- Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support
We reserve the right to close the vacancy early if we receive a high volume of suitable applications.
OFG Education is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, OFG Education does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.
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